Board Attendees:  Dan Feer, Will Gregory, Jim Ceh, Mary Kerr, Mark Hassinger, Wendy Osborn, and Chris Tacinelli

Absent Board Attendees:  Jeff Boehlert and Jerry Thatcher

Home Owner Attendees:  twenty-four residents.

The meeting was called to order at 7:38 p.m. by Dan Feer. 

Meeting Minutes:  The Minutes of the January meeting were not available and are not available.  A Motion was made by Mark Hassinger and Seconded by Chris Tacinelli to accept the February Minutes with changes noted.  A Motion was made by Will Gregory and Second by Wendy Osborn to accept the March Minutes as written.

Community Facilities:  In Jeff Boehlert’s absence, Dan Feer provided an update that the new pool management company, Splash Aquatic, has cleaned the pool and provided a visual inspection.  Splash Aquatics will be repairing a crack in the deep end of the pool for $500.00. Other minor repairs are needed prior to the May opening, which is on schedule with no delays.  COMFAC Committee finalized the pool rules for the 2004 pool season and will provide them in an upcoming Highlander

The Committee is also obtaining proposals for the following items:

1.         Water Heater. Receiving bids which have been submitted under budget. 

2.         Fill cracks and reseal the Community Center parking lot.  Committee has sent out for proposals.

3.         Tennis Court Repair. Received one proposal and will be getting two more bids.

4.         The Committee is looking into possibly buying a soda/water vending machine for pool use. Purchasing is cheaper than renting and all profits will go to the CHHA.

5.         Committee is looking into purchasing a new fridge for the pool guard room.

6.         Four Bids have been received to have some locks repaired, replaced and rekeyed.  Quotes range from $1040.00 to $2500.00.  The Board wanted to review each bid carefully and tabled the vote.

Land Management:  Update provided by Wendy Osborn. 

Bridget Rivas of Rivas Design has provided a landscape design for both of the Centerville entrances and the Stone Heather entrance.  The design was displayed so that everyone in attendance could review.  Bids for planting will be accepted soon.  

In May/June, the Board of Directors will be taking their annual walk thru the common grounds. 

An article will be included in the upcoming Newsletter to ask that everyone keep the common areas clear of trash.

Four Bids to lay drainage through the tot lot have been received. All bids suggest the same type of plan to handle the water and erosion.  Bids will be reviewed by the Board and a decision will be made in a timely manner.

Community Events:  CHHA had a successful Spring Egg Hunt on Sunday, March 28, 2004.  Approximately 150 children were in attendance.

The Chantilly Highlands Community Yard Sale will be held Saturday, April 17^th from 8 a.m. to 12 p.m.  Newspaper advertising will be provided by CHHA.

The CHHA has scheduled a 5K walk/run for Saturday, May 22^nd. Newsletter will contain more details.

Long Range Planning/Neighborhood Watch:  Neighborhood Watch via the Web hopes to have its kick off in the next two weeks.  There have been a few incidents in this area that included burglaries, suspicious cars parking in the early hours and the assault beating of a delivery man. Will Gregory, Board Liaison, is in contact with the Fairfax County Police and will be notified if any incidents happen in this area.

Architectural Control:  Mark Hassinger made a Motion to appoint Carla Abbud to the ACC Committee.  Chris Tacinelli seconded.  All approved.  Carla was welcomed by all.

Covenants and By-Laws Progress:  The CHHA Board of Directors are researching several legal fiorms that specialize in the reviewing and correcting of the Covenants and By-Laws. Within the next couple of months, it is hoped that these documents will be presented to the homeowners for review followed by a formal vote. 

Deb Neuberger will be the Newsletter Editor starting with the May Newsletter and continuing for a term of one year, with the possibility of extensions beyond that. 

The article deadline remains the 15^th of the month.  The goal is to have the Newsletter in the resident’s homes each month and reviewed prior to the monthly Board Meeting. 

Old Business:  Kathryn Falk, Vice President of Government Affairs of COX Communications has been in contact with Dan Feer, CHHA President, regarding the residents’ issues.  Ms. Falk wants to be notified of any concerns or issues by the residents and she can be reached at (Office) 703-480-5248; (Cell) 703-926-3948 or (Email) Kathryn.Falk@cox.com.

New Business:  During the March CHHA Board of Directors Meeting, the CHHA Dolphin Swim Team requested the Board to allow the children which were outside members that swam on the Team last year to continue doing so this year even though outside pool memberships were no longer allowed.  The Board asked that this request be tabled until the April CHHA Board of Directors Meeting.

Five Residents spoke on why these families should continue to be on the Swim Team and six residents spoke on why they should not continue to be on the Swim Team.  After much discussion, a Motion was made by Mark Hassinger to take a short break and write a Motion for each side of the debate.  Jim Ceh seconded.

The first Motion was presented by Will Gregory and Seconded by Mark Hassinger that the CHHA Board take the following actions:

1.                 Request the swim team to institute a formal participant fee structure that allows any CHHA-provided funds to subsidize only current CHHA residents.  This fee structure, along with a team composition calculation showing the percentage of residents versus non-residents on the team, would need to be presented to the CHHA BOD each year prior to the board’s decision regarding the swim team funding allocation.

2.                 Charge non-resident swim team members the appropriate guest pass fee each time they use the pool for practice or a meet.

3.                 Issue a letter to the swim team chairman from the CHHA BOD – in response to his inquiry at the 4 March 2004 BOD Meeting – stating that, while we recognize the right of the swim team to determine its own membership policies, the BOD would look favorably upon evolving those policies to include a CHHA membership – only requirement for team membership.

Voting in Favor of this Motion was 1, Against 7, Abstained 1.

The second Motion was made by Wendy Osborn and seconded by Mark Hassinger that the Chantilly Highlands Homes Association Board vote to deny the request of the Swim Team to allow non-resident pool members membership on the Swim Team.

Voting in Favor of this Motion was 7 which included two Proxy Votes, Against 0, Abstain 2.

Adjournment:  Mary Kerr made a Motion to adjourn the meeting and Jim Ceh seconded.  Meeting adjourned at 10:15 p.m.