Jeff Boehlert stated that the pool/pool house will be ready for opening day. The water heater has been replaced below budget, the crack has been fixed in the deep end of the pool, the electrical inspection for the pool/pool house has passed, a pay phone has been installed, and the pool pump will be checked this weekend.
A decision was made to have a Pepsi® machine available to the pool patrons. This machine will hold 20 oz. bottles of sodas and water and will sell for $1.00 each.
Spencers has been awarded the re-keying contract for the pool house and community center locks. All locks will be re-keyed prior to Memorial Day. The cost will be approximately $1100.00. It will be the Vice President’s responsibility to disburse the keys and maintain an accurate key log. Jim Ceh and Wendy Osborne will work together on developing a procedure.
A list of Swim Team Members will be collected by Jeff Boehlert to be checked against the list of unpaid 2004 Home Owners Association Dues. These home owners will not be able to participate in the Swim Team nor use the pool until their dues and/or late fees have been collected. Jeff will also acquire a copy of the Swim Team’s Certificate of Insurance to be kept on file.
Land Management: The Board of Directors will complete a Covenant mandated action to walk the subdivision looking at the common property and personal property for violations in June. The May Newsletter will include the items that will be looked at so the residents have the opportunity to repair prior to the walk thru.
Residents have asked why Cobra is not included in the entrance way landscaping. There is no common ground at the Cobra/McLearen intersection
Community Events: The Chantilly Highlands Community had a successful Yard Sale.
The CHHA has scheduled a 5K walk/run for Saturday, May 22nd. A pre-run organizational meeting will be scheduled with those who have showed interest in helping.
Long Range Planning/Neighborhood Watch: With the resignation of Will Gregory, Mary Kerr will now coordinate the Neighborhood Watch Program and the Board will oversee the Long Range Planning.
Architectural Control: Submittal of Applications has slowed. ACC is reviewing the Applications as quickly as possible in providing Approvals/Denials. Many delays are that the Applications are not complete and accurate. Additional volunteers on this committee are still needed.
Covenants and By-Laws Progress: Plans are underway to review the final version and then work on getting the resident’s approval.
Newsletter: A meeting will be held with Deb Neuberger, the editor of the The Chantilly Highlander and some of the Board Members to discuss layout ideas and what type of information needs to be included. To date, Ms. Neuberger has been able to reduce the monthly costs for the Newsletter by almost $200.
Old Business: There was an unsigned letter written to the Swim Team voicing their opinion about the outside members. Neighbors assumed that two women in the neighborhood who opposed outside memberships wrote this letter and this is not true.
New Business: Dan Feer confirmed that Will Gregory has resigned from the Board opening the Vice President position. Wendy Osborn has accepted as acting Vice President. Mary Kerr will be the contact for Neighborhood Watch.
A resident asked if they could use the community center and the parking lot to host a car wash as a fund raiser for an AAU basketball team in which some of the team mates are residents. The Board approved this request and will be preparing guidelines to evaluate future requests.
Wendy Osborn will be developing an updated subdivision phone directory.
Draft Procurement guidelines were written by Dan Feer. Board members will review for next meeting.
Adjournment: Jeff Boehlert made a Motion to adjourn the meeting and Jerry Thatcher seconded. Meeting adjourned at 9:15 p.m.
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