Board Attendees :  Jim Ceh, Dan Feer, Mark Hassinger, Mary Kerr, Wendy Osborn, Jeff Boehlert and Chris Tacinelli.

Absent Board Attendees :  None.

Home Owner Attendees :  Twenty-six residents and five Proxies.

The Chantilly Highlands Homeowners Association Annual Meeting was called to order at 8:00 p.m. by President, Dan Feer.

Guest Presentation: Terry Shook, a land planner for the proposed development on the 65 acres of EDS land, presented an overview of the development plans to include 3 million square feet of a mix of uses including recreation area/ sports fields, a town square, retail shopping, high density residential and office space. Entrances into the development are planned to be aligned with both Kinross Circle entrances. Schools affected by this development would be Floris Elementary, Rachel Carson Middle School and Westfield High School. The proposal is being considered as a Comprehensive Plan Amendment (CPA). If they are successful in receiving a County Board approval for both the CPA and the land rezoning, it is possible that ground breaking could start in mid to late 2007. Unrelated to this proposal, the County and the Virginia Department of Transportation are planning on widening Centerville Road starting this spring/summer and will include the unwidened sections from Highway 50 up to McLearen Road. Construction on the narrow stretch near Frying Pan Road will be started the following year.

After a five-minute break, the meeting was called back to order at 9:00 p.m. by Dan Feer and the current board members were introduced.

Meeting Minutes: The December Minutes were reviewed and accepted without objection.

Treasurer’s Report: Jim Ceh confirmed that the 2005 Annual Assessment was approved at $210.00, which is an increase of $5.00 from 2004. The 2004 Budget Report was distributed to all attendees and an overview was presented showing a gain of $41,779.33 over budget in gross revenue. The income was up $13,276.65 due to Jim Ceh’s efforts to collect all HOA Dues, collection costs, late fees, previous years’ dues and current year dues. All members of the association paid their annual assessment in 2004. Newsletter advertising, community center rentals and pool guest fees also contributed to the revenue increase. Expenses were down by $28,502.68. The capital improvements budget of $14,900 was not used this year, and $25,000 has been budgeted for 2005.

Land Management: CHHA signed a snow removal contract with Palmer Property Maintenance, which this year will include the removing the snow from the sled hill sidewalk. In addition, Palmer Property Management has been maintaining the tract of land on McLearen Road at no additional cost, which should be maintained by the County. Plans are underway to plant around the entrance ways in the Spring.

Community Facilities: The pool committee met and plans are underway for the 2005 pool season. There have been discussions regarding the pool company. Once more information is gathered from area pool companies, it will be presented to the board for contract signing. A company has been chosen to seal and stripe the parking lot.

Community Events: With Beth Whisamore volunteering to be the Social Activities Coordinator, plans are to have Community Day 2005.

Planning for the community volunteers party is well on its way. Invitations have been sent to many volunteers and notices have been included in the Newsletter. The event will be held on Sunday, January 23, 2005 from 3 p.m. to 5 p.m. This party will recognize the many volunteers who have helped over the years. This event will be catered by the Tortilla Factory and it is open to all members of the community.

Long Range Planning/Neighborhood Watch: Mary Kerr will be focusing this year on getting Neighborhood Watch operational. Volunteers are needed to help out and provide input. More information will be provided in the Newsletter.

Architectural Control: The ACC is looking for individuals who would like to help with the ACC. The goal of the ACC is to review the design guidelines, and review each request. A large number of applications were submitted to the ACC in 2004.

Covenants and By-Laws Progress: Nothing to report at this time.

Newsletter: Pictures taken by the CHHA photographer, Doreen Wallace, were included in the January Newsletter. Additional photos or articles are encouraged from residents. The Editor contract has options for two more one-year terms. Chris Tacinelli made the Motion to extend the contract for Newsletter Editor for one year beginning in April 2005. Jim Ceh Seconded and the Board approved the action. In March, a Newsletter working session will be scheduled and residents are encouraged to attend. A question was raised as to whether we could eliminate the Newsletter, however, the printing and distribution of the Newsletter is mandated in our By-Laws, therefore, this is not feasible. Questions were also raised as to whether or not the Newsletter could be printed without advertising to save costs. Last months Newsletter cost approximately $700 to produce. The same Newsletter without advertising would have cost $1200 even though it would have included less total pages of printing.

Old Business: None

New Business: A resident asked if a private company could be contracted by the CHHA for snow removal. The answer is no because the roads are county roads, no outside companies are permitted. The Virginia Department of Transportation, not Fairfax County maintains the roads.

2005 Board Nominations: There are five (5) open board positions - three (3) standard three-year terms, one (1) one-year term (Dan Feer), and one (1) two-year term (Jerry Thatcher). Prior to the January meeting, a Nomination Committee was formed to provide names of residents that may be interested in holding a board position. Of those names, four people were confirmed.

They are, Darin Welt, Debbie Bowen, Wendy Osborn, and Jim Ceh. Since there wasn’t a quorum at the annual meeting, these names were presented as candidates and nominations from the floor were requested. Karen McGreevy from the floor announced that she would like to be a nominee. In the absence of a quorum, a Motion was made to accept the nominees named by the Nominating Committee and Karen McGreevy. Chris Tacinelli Seconded. All were in favor.

Adjournment: Mary Kerr made a Motion to adjourn the meeting and Jim Ceh Seconded. The Board approved and the meeting adjourned at 9:45 p.m.