Board Attendees :  Debbie Bowen, Mary Kerr, Karen McGreevy, Wendy Osborn, Chris Tacinelli and Darin Welt.

Absent Board Attendees :  Jeff Boehlert, Jim Ceh, and Mark Hassinger

Home Owner Attendees :  Four Residents.

The Chantilly Highlands Homeowners Association Meeting was called to order at 7:36 p.m. by Vice President Wendy Osborn.

Meeting Minutes: The May Minutes were reviewed and accepted as written.

Treasurer’s Report: Chris Tacinelli reported that 9 homes still owe their assessment dues and these residents will not be permitted to use the pool, community center, or participate in any other subdivision activities until their assessments are paid. Chris has contacted each homeowner either by phone or email. Five of the nine have not responded to phone messages, notes left at the residence, etc.
The Swim Team has requested to open a checking account and use the CHHA Federal ID number. The auditors were contacted about this request and this account will be included with the yearly audit. The Board stressed that they would like a monthly income/expense statement so that any questionable line items could be discussed immediately. Legal advice is also being obtained as to whether or not this is permissible.
In conjunction with the auditor’s advice to separate out the reserve funds from the expense account, Chris Tacinelli made a motion to open a checking account/money market at Chevy Chase. Mary seconded, Motion carried. This new account will be for the reserve account which will initially start out with $250K. The CHHA Bookkeeper, Pat Zimmerman, will manage this account and the same system will be used for the writing of checks from this account.

Land Management: A bid was received from Palmer Property Management for $12,000 a year to mow the two gas lines. Since the last board meeting, many residents have shown that they would prefer to continue mowing the gas line that backs up to their property. A neighbor has offered to mow the one resident that was unable to continue mowing their section. It was decided that this topic will be tabled until it becomes a concern again and then have the community vote on this expense.
The mowing contract will be expiring soon. Palmer Property Management has provided a proposal and two more will be obtained per the board’s bidding guidelines.

Community Facilities: Committee report not given due to Jeff Boehlert’s absence. However, a few items were mentioned and will be passed along to Jeff for action by Wendy Osborn and updates will be provided at the next board meeting.
Trash seems to be overflowing the dumpster in the parking lot and is unsightly. Additional pick-ups were scheduled and AAA is to be contacted. The parking lot repaving/striping is complete but the quality of the job is in question. Jeff will be asked to work with the paving company in getting the parking lot restriped.

Community Events: A tentative date has been set for the Teen Pool Party, once confirmed, a notice will be included in the Highlander.
Community Day is still having difficulty finding anyone interested in helping. No one attended the planned meeting in May and will be scheduling another meeting in June. The committee is looking at revamping the Community Day event and will have a front-page article in the July Highlander. The committee will bring their plans to the next board meeting.

Long Range Planning: Mary Kerr presented the topics that are to be discussed at tonight’s meeting as well as what information should be included in the upcoming Newsletter. The Board is to start thinking about what items need to be replaced in the upcoming years.

Neighborhood Watch: The information provided for the newsletter is direct from Officer Barrington and Karen McGreevy asked that it not be reduced. The information pertains to the entire area around Chantilly Highlands and feels that is pertinent information for the community. Also, it was stressed that even though the drug arrest was of a male not living in Chantilly Highlands, this person does hang around with Chantilly Highland youths and is often found at the snow sled hill and does try to sell drugs to our residents. The police are aware of this activity and is watching it closely.

Architectural Control: No news to report at this time.

Newsletter: Reiterated that the deadline for the Newsletter is the 12th of each month.

Old Business: There are some continued problems arising from Verizon being in the neighborhood. It was suggested that Michael Frey’s contact information be included in the upcoming newsletter as an additional contact if residents have experienced any problems. One resident has used this source and has found it to be extremely helpful,
A letter is still forthcoming from Fairfax County regarding the permission to have Swim Team activities without pool guards.

New Business: A request for a car wash to benefit Hayden Mustico who is undergoing a bone marrow transplant was denied at this time due to the parking lot being used by the pool. This is one of the guidelines put in place by the Board a few months ago.
There was a concern that there haven’t been two (2) guards in the chairs at all times. The Fairfax County Code states that there is one (1) lifeguard for every 50 people. The current contract stipulates one (1) lifeguard for every 20-25 people, however, the contract was amended to be two (2) lifeguards at all times and will be implemented.

Adjournment: Darin Welt made a Motion to adjourn the meeting and Mary Kerr Seconded. The Board approved and the meeting adjourned at 9:15 p.m.