Board Attendees :  Jeff Boehlert Debbie Bowen, Jim Ceh, Mark Hassinger, Mary Kerr, Karen McGreevy, and Wendy Osborn

Absent Board Attendees :  Chris Tacinelli and Darin Welt

Home Owner Attendees :  One Resident.

The Chantilly Highlands Homeowners Association Meeting was called to order at 7:40 p.m. by President Jim Ceh.

Meeting Minutes: The August minutes were reviewed and accepted as written.

Treasurer’s Report: Jim Ceh distributed the current budget in Chris’ absence. Pool guest fees collected thus far is $4,779.92. That is approximately $500 higher than last year. This is due to the pool company verifying that patrons were residents.
The board will be meeting to discuss the 2006 budget in the near future.

Land Management: Estimates for the lawn maintenance contract will be brought to the board at the October Board meeting. Trees need to be trimmed around the pool area. Trees near the lights will require a tree service because of the height of these trees.

Community Events: Debbie Bowen announced that this year’s Community Day theme is “Country Fair” and is planned for Saturday, September 17th, from 4 p.m. to 7 p.m. Everything is on schedule and should be fun for everyone. Volunteers are still needed and the committee is looking for 7th, 8th graders or scouts to help out. Girl Scout Troop #3132 will be handling the food sales.

Long Range Planning: No news to report at this time.

Community Facilities: Jeff Boehlert stated that the pool season went quite well. The pool company will be winterizing the pool in a couple of days. The pool cover was repaired over the summer and is ready for the winter.
Repairs that will be needed prior to next pool season include: one Funbrella will be sent to the company for repair of a split, pool needs to be white-coated, tiles are falling off and need to be replaced, baby pool filter pump needs replaced, fencing needs posts replaced in some areas. Jeff will be getting estimates before presenting to the board for repair.
The parking contractor will be returning to repair the poor sealing/striping job performed.

Neighborhood Watch: Multiple vehicles have been tampered with throughout the subdivision, drinking of underaged children has been taking place on the snow sled hill, pool chairs have been thrown into the pool after hours and someone used the baby pool as their personal restroom. Reports have been filed with the police, and increased police patrols will be performed.

Architectural Control: Mark Hassinger and the ACC Committee are designing a check-off form to be used by the Board when performing the neighborhood walk-thru required by the By-Laws. A training session will be held so that the entire board assesses the properties by the same standards. An article will be included in the newsletter as to what areas will be reviewed.

Newsletter: A resident asked to write an article regarding the industry in which they have a business. The board encourages residents to write articles as long as it doesn’t promote their individual business or trade.

Old Business: No news to report at this time.

New Business: Mary Kerr asked that the COMFAC Committee look into the cost of some smaller type umbrellas for the pool deck. Residents have asked for these umbrellas so they can be sitting near their children and still have protection from the sun.
Due to VDOT providing notices to anyone with basketball hoops in violation, a request has come to the board for a basketball court to be established within the common grounds of the subdivision. The board discussed this in great detail and it was decided that this project isn’t included in the short or long-term budget and that hoops are available at Oak Hill Elementary. The current 25 year plan includes maintenance of what the community has and to do some small additional items. Large ticket items need to be part of the Long Range Plan.
January of 2006, the CHHA Board of Directors will have 3 three-year openings and 1 two-year opening. Members leaving are Jeff Boehlert, Jim Ceh, and Mary Kerr and Debbie Bowen. This is volunteer community and an article will be placed in the newsletter asking for residents to step forward so it may continue to be a volunteer community versus a managed community. If we are unable to meet the minimal board staff requirements, we will be forced to consider acquiring a management company at an increased cost to be passed on to the residents.
A traffic study will be performed in the near future on Kinross Circle, Cobra Drive, Kinross and Stone Heather, and Kinross and Cobra Drive to review possible traffic flow management additions.

Adjournment: Jeff Boehlert made a Motion to adjourn the meeting and Mary Kerr Seconded. The Board approved and the meeting adjourned at 8:35 p.m.