Board Attendees :  Debbie Bowen, Jim Ceh, Mark Hassinger, Mary Kerr, Wendy Osborn, Chris Tacinelli, and Darin Welt

Absent Board Attendees :  Karen McGreevy and Jeff Boehlert

Home Owner Attendees :  Six Residents.

The Chantilly Highlands Homeowners Association Meeting was called to order at 7:38 p.m. by President, Jim Ceh.

Meeting Minutes: The September Minutes were reviewed and accepted as written.

Treasurer’s Report: Chris Tacinelli reported that there is approximately a $7,000 surplus this year due to receiving all the annual dues, outside pool visitor fees, increased advertising and rates in the newsletter and less legal fees incurred. Chris asked that each committee review their budget and provide input to the 2006 budget. Review of the 2006 budget will occur in the very near future.

Community Events: Debbie Bowen announced that this year’s Community Day had a large attendance and positive feedback was received. Volunteers from the History Church and the residents helped make this event successful.
The Halloween Parade and Party will be held at the Community Center on October 30th at 1:30 p.m. Fire trucks will lead the parade.

Long Range Planning: Bids are being accepted for the white coating of the pool. It is estimated that this will cost $25 to $30K. One contract includes a cement pad for the storage shed that houses the pool cover. Once all the bids are received, a contract will be accepted. A review will be made of the 2005 line items to see which will be performed and which can be moved out another year.

Community Facilities: In Jeff Boehlert absence, Jim Ceh shared Jeff’s update. The storage shed is getting warped from sitting directly on the ground. One of the bids to perform the white coating of the pool will include a free cement pad for the unit. The same local company that repaired the pool tarp will repair the damaged pool umbrellas.

Land Management: Seventeen trees located by the tennis court and pool was trimmed significantly. The part ordered to repair the tire swing was returned and the correct part should arrive shortly. The committee is waiting on one additional proposal for the land management contract.

Neighborhood Watch: Vehicles are still being tampered with throughout the subdivision. The police should be called to report such vandalism.

Architectural Control: Mark Hassinger and the ACC Committee have designed and distributed a check-off form to be used by the Board when performing the neighborhood walk-thru required by the By-Laws. Each Board and ACC member will each receive a listing of approximately 75 homes to review. The walk-thru will be completed by October 30, 2005.

Newsletter: No news to report at this time.

Old Business: Residents have inquired via email to the board into having a basketball court available somewhere within the subdivision on the common ground. The resident was asked to provide cost estimates, location suggestions for such a project.
An article will be included in the upcoming newsletter asking for interested residents to step forward and volunteer for a position on the board. If not enough residents come forward, then a management company may be needed, which could double the current homeowners fees and not provide the same services/events that are currently provided.

New Business: A resident asked for clarification of the parking of commercial vehicle, boats, campers, etc. in drive-ways as outlined in the Bylaws. The board is looking into these violations and will be reviewed.
A resident asked permission to plant trees on common ground that is located behind their privacy fence. This was denied by the board because common grounds are not be used by the residents for private use. Those in violation have been asked to remove any structures or personal items from the common areas.
The bushes (Lelands) located at the Centreville Road South entrance are being addressed.

Adjournment: Jim Ceh made a motion to adjourn the meeting and Darin Welt seconded. The Board approved and the meeting adjourned at 9:10 p.m.