Board Attendees :  Chris Tacinelli, Wendy Osborn, Mark Hassinger, Wendy Hunt, Larry Miller, Jon Roe, and Paul Thurneysen

Absent Board Attendees :  Darin Welt

Home Owner Attendees :  One.

Chris Tacinelli called the meeting to order at 7:35pm.
Board of Directors Officer elections were held. The Board elected the slated officers unanimously.
Chris Tacinelli – President
Wendy Osborn – Vice President
Darin Welt – Treasurer
Wendy Hunt - Secretary

Meeting Minutes Approval: Both sets of minutes (January and February) were approved as read.

Committee Appointments: The following Committee Liaisons were nominated. A motion was made by Mark Hassinger and seconded by Jeff Boehlert to appoint the Board Members as Liaisons as nominated. The Board approved the motion unanimously.
Community Facilities:Jeff Boehlert
Architectural Control (ACC):Mark Hassinger
Land Management:Wendy Osborn
Community Events:Wendy Hunt
Civic Affairs & Neighborhood Watch:Paul Thurneysen
Communications – Newsletter & website:Larry Miller
Long range planning & database:Jon Roe

Treasurer’s Report: Chris Tacinelli passed out the monthly budget. Chris reported that 43% of homeowner dues were paid as of the meeting, which is excellent.
Chris also provided notebooks to the board with policies and pertinent information for board members to be passed on from year to year.

Community Activities: Plans for the Easter Egg Hunt/Spring Event are well underway. Volunteers are still needed for these activities and the board will assist with this event. The yard sale will be scheduled for May 13th with a rain date of May 20th. The 5K run event plans are being considered at this time.

Long Range Planning: Nothing to report at this time.
A discussion was held with regard to having a professional assessment of the CHHA property, life cycle costs, estimates of time left on equipment, etc… Pending a review of the costs, this may be conducted in the future to facilitate the upkeep of Community property and equipment.

Community Facilities: The Funbrella that was ripped has been repaired.
One of the entry doors into the pool area was shot out with a bee-bee gun and Jeff received a quote for $191 for glass. The labor price has not been discussed yet. It will be repaired before the pool opens.
Jeff will place an ad in the Highlander for volunteers to work the pool concession stand. If there is more than one volunteer for the job, names will be drawn from a hat.
Fairfax County sent us a letter informing us that the wade pool coping is not flush with the deck, and that we need to repair or replace the coping to provide a level transition to the pool deck with smooth caulk and grout surfaces. Jeff has received one estimate and will get two other estimates on this work.
There are a couple of HVAC issues in the Community Center that need to be fixed. A local resident who works in HVAC has volunteered to inspect it and will give us an estimate.
The community entry light on Kinross is on 24 hours a day. One fixture is missing. Wendy Osborn got one quote to fix it, but three bids will be reviewed on this issue before action is taken. Board members will reassess the light issues and reconvene on this issue as the information comes in. Light timer issues will be re-examined as well.
Pool rules will be published in the April newsletter.

Land Management: Wendy Osborn discussed tree removal on the common ground. Wendy Osborn has committed to walking through the common ground areas to assess the trees for possible removal and replacement if needed. Snow removal went smoothly and paths were cleared.
Wendy discussed the need for volunteers from the community to support our clean up efforts, entrance gardens and the “Adopt a Spot” program. Wendy Osborn will meet with members of the CHHA Garden Club and Scout troops to see if we can encourage volunteer participation in those clubs.

Civic Affairs Two upcoming Fairfax County committee meetings were discussed. Both are related to the partial development for the EDS property across from Chantilly Highlands. Additionally, Paul will be attending the Sully Transportation and Land Use Committee meeting on March 6th on behalf of Chantilly Highlands. It was suggested that CHHA submit recommendations to the traffic migration plan associated with the road widening to eliminate excessive construction traffic in the neighborhood. Paul will continue to interact with road design.
No one has signed up for the web list on the Centreville widening issue. Interested homeowners should submit their email address to webmaster@chha.org
Paul attended the Fairfax County Police Neighborhood Watch liaison meeting and the Fairfax County Citizens Advisory Council meeting where they discussed police issues related to the Fair Oaks District. Another board member reported that the pool clubhouse windows were vandalized.
Fairfax County Fire and Rescue is organizing free CERT training for residents of the county. CERT is a first responders organization for disasters.

Architectural Control Committee: The ACC is going to attempt to get letters out from the annual walk within the next 60 days. The homeowner attendee volunteered to help assist this committee.

Newsletter: Larry announced that the newsletter deadline is the 12th of the month.
The virtual calendar of events has pertinent deadlines and things that should go in the newsletter. Board members will review this list and will check with the Newsletter Editor to be sure the list is followed.

Old Business: As reported in a Newsletter article in the March edition, Wendy Osborn has consulted with legal counsel and determined that the recent Board Election was legitimate and official. Wendy and the Board will work with old board members as an advisory committee to develop a Policy Memorandum outlining the objectives and procedures of the Board election process.

New Business: “Visit Fairfax” is trying to promote their new program and would like to present to the CHHA Board. The Board will ask them for a written memo describing their presentation and possibly schedule a future date for a presentation to the Community and Board.
The Swim Team has requested that the Board purchase a PA system for the swim team and pool use as the current system is outdated. The preliminary pricing is $1500. Jeff and the Community Facilities group will analyze this issue to see if it is something that would benefit the pool users in addition to the Swim Team and bring the group’s recommendation to the board next month for action.
CHHA needs to publish a 2006 community directory. A suggestion was made to include email addresses for ease of communication. This will be discussed at future meetings.
The Board is evaluating the HOA insurance coverages and considering increasing the coverage for Directors and Officers Insurance as part of this year’s renewal. The Board agreed tentatively that the quoted increases in premiums are minimal compared with the additional coverage. The Board agreed to not pursue employee dishonesty insurance which would cover fraud or embezzlement. It was agreed that the current fiscal policies and procedures provide adequate protection to the HOA and the premium for this coverage could not be justified. Chris Tacinelli will investigate options, receive a premium quote for the upcoming year and report back to the Board for official action.

Meeting Adjournment: Jeff Boehlert made a motion to adjourn and Mark Hassinger seconded. The meeting was adjourned at 9:00pm.