Board Attendees :  Wendy Hunt, Chris Tacinelli, Jon Roe, Darin Welt, Wendy Osborn, Paul Thurneysen

Absent Board members: :  Jeff Bohlert, Larry Miller, Wendy Hunt, and Mark Hassinger

Home Owner Attendees :  1

Chris Tacinelli called the meeting to order at 7:40pm.
Wendy Osborn made a motion to approve the November minutes. Paul Thurneysen seconded it and the Board approved the November minutes unanimously.

Treasurer’s Report: The Annual budget was presented and was reviewed during the meeting. A handful of minor changes were presented and approved by the board members present.

Community Facilities: The holiday garden lighting was reviewed and discussed. The bid list of what needs to be replaced and revamped in the pool area is being solicited to contractors for bids. Volunteers are needed to change light bulbs at the entrance signs. Paul Thurneysen volunteered to monitor these and restore power at two of the signs.

Land Management: A discussion of the landscaping contract with our grounds contractor was held. Going forward a formal definition of mowing areas needs to be clarified with our contractor. Several trees were evaluated for removal. In general trees are not removed unless they have fallen. Storm drainage in the common area is being evaluated as the last storm led to increased flooding in the common area.

Architectural Control Committee: The ACC walk through was discussed. With a huge amount of effort from the board and the ACC, the remainder of the walk through is almost complet. A discussion ensued regarding automating letters in the future. Most letters have gone out already, and a handful are still being evaluated. The goal is to complete and mail the final letters out before the end of the year.

Community Activities: The Holiday garden lighting party was reviewed and everyone agreed it was an excellent event and worthy of continuing in coming years.

Civic Affairs: Nothing new to report.

Neighborhood Watch: Several current police reports were discussed. The transformer near Oak Hill Elementary was recently spray painted.

Communications - Newsletter and Website: No new news. Articles and minutes are due to Deb Neuberger by the 12th.

Long Range Planning: The long range planning committee is seeking recommended firms to complete an assessment of the neighborhood for pricing relating to the adequacy of reserve funds.

Database: No open issues. A suggestion was made to automate the walkthroughs and ACC files for easy information retrieval.

Old Business: R-Tap: The R-Tap petition is currently being circulated around the neighborhood. This is a huge project and will take a lot of effort if it is going to keep moving forward. An article will be in the newsletter to inform residents on this issue.
Board nominating committee: A few people have stepped forward to volunteer for the Board. Recruiting is still ongoing and interviews will be conducted during the month of December of early January.
Insurance limits proposed at the last meeting are in process with the community insurance carriers.

New Business: Revised community signs were discussed. A conceptual design was presented by an outside firm for new signs on Stone Heather, at the Community Center, at the Centreville Road entrances (letters only) and at the Playground.

Meeting Adjournment: There being no additional new business to discuss, Paul Thurneysen made a motion to adjourn the meeting and Darin Welt seconded it. The board unanimously approved the motion and the meeting was adjourned at 8:45pm.