Board Attendees :  Debbie Bowen, Jim Ceh, Mark Hassinger, Mary Kerr, Wendy Osborn, Jeff Boehlert, Chris Tacinelli and Darin Welt.

Absent Board Attendees :  Karen McGreevy.

Home Owner Attendees :  Nine residents.

The Chantilly Highlands Homeowners Association Annual Meeting was called to order at 8:02 p.m. by President Jim Ceh.
The meeting started by the board introducing themselves, and each gave a brief description of their responsibilities.

Meeting Minutes: The December minutes were reviewed and Wendy Osborn asked that clarification be made as to what improvements to the entrance ways was moved to the year 2020. The improvements mentioned were related to the reservation of funds in the Long Range Planning spreadsheet and related to the brick walls of the entrance ways. The minutes were accepted with this clarification.

Treasurer’s Report: Chris Tacinelli confirmed that the 2006 Annual Assessment was approved at $218.00, which is an increase of $8.00 from 2005. The annual dues notices will be mailed in February with payment due March 31st. The 2005 Budget Report was distributed to all attendees and an overview was presented. All members of the association paid their annual assessment in 2005. Income from this season’s pool guest fees was $5,009.92. The expenses were slightly over budget by $11,697.27 and anticipated income of $1,149.54 was not received giving an overall deficit of $12,846.81. This deficit was a result of several Capital Improvement projects that got funded through the operating budget. Funds will be taken out of the reserve account (which is maintained for these Capital Improvements) if necessary.

Community Events: Debbie Bowen gave an overview of all the sponsored CHHA activities for the year. Attendance was high and each event was a success with over 300 children attending each event.
Debbie Bowen announced the resignation of her position on the board. Many of the events would not have happened if she didn’t have the support of the community.

Long Range Planning: Chris Tacinelli announced that capital improvement items were identified and given a probable service date. Currently there is over $210,000 in the reserve account to handle such repairs. The board has taken the approach that if a line item does not need to be replaced, then the probable service date is extended for another year. The auditors suggested we have a separate account for such expenses. This account was established this year and is at Chevy Chase Bank.
The tennis courts repair was financed out of the operating account and, if necessary, funds will be transferred from the reserve account to cover any deficits. Very few expenses are anticipated for 2006.

Community Facilities: Jeff Boehlert worked to repair many items around the common/pool area. These repairs included the lights around the tennis courts, playground and pool, resurfacing of the tennis courts (which should last for 10-15 years), coating of the parking lot, which will need to be resurfaced in a few years, pool repairs required by Fairfax County and the pool management company
Jeff Boehlert’s term is up and has offered to remain on the board and continue to act as Community Facilities Liaison.
A thank you was given to Pam White for her volunteer work as the community center reservationist and cleaning crew organizer.
A resident asked if there was still a mortgage on the community center. Jim Ceh confirmed that the Association does not have any outstanding debts or mortgages.

Land Management: CHHA renewed their maintenance agreement with Palmer Property Management, which will again include removing the snow from the sled hill sidewalk and common area parking lot and side walks. In addition, Palmer Property Management has been mowing the tract of land on McLearen Road at no additional cost, which should be maintained by the County, and has performed tree removal as needed of the common areas.
The tot lot drainage/erosion problem was repaired by Palmer Property Management, which also included extending the tot lot. Land Management will be watching the spring rains to be certain that a drain does not need to be installed.
The Stone Heather wooden entrance sign was vandalized while it was housed at the community center. Plans are underway to replace the sign in 2006. Lighting at the two major entrance ways will be replaced this calendar year. Land Management is working with Verizon and Fairfax County on timing of planting at the entrances and the widening of Centreville Road.

Neighborhood Watch: With Karen McGreevy’s resignation, nothing to report at this time.

Architectural Control: The ACC is reviewing the walk-thru forms that were submitted by the board.

Newsletter: The deadline for newsletter inputs is now the 12th of each month so that the newsletter can arrive in the homes the first week of the coming month. Once again, the advertising revenue helped to offset the printing costs. Customer complaints this year have been minimal. It was noted that some residents did not receive the January newsletter in time for the annual board meeting announcement, which could be the cause for the low attendance. Since the newsletter is sent out bulk mail, it is the last piece of mail to be distributed and with the holiday mail, it was delivered later than preferred.
A suggestion was made, and Mary Kerr amended the board’s virtual calendar to include the dues notices, proxy statements and annual meeting notices in the newsletter starting in the December newsletter. A resident asked that a section be added to the newsletter with upcoming calendar events.

Old Business: None.

New Business: A public hearing will be held on January 18, 2006 at 8:15 p.m. regarding the development that is being planned for the area south of Wall Road (behind the storage unit site) and East of Highway 28.

2006 Board Nominations: There are five (5) open board positions - three (3) standard three-year terms (Jim Ceh, Mary Kerr, Jeff Boehlert) and two (2) two-year terms (Debbie Bowen and Karen McGreevy). Prior to the January meeting, a Nomination Committee was formed to provide names of residents that may be interested in holding a board position. Of those names, five people were confirmed.
They are, Jeff Boehlert, Wendy Hunt, Larry Miller, Jon Roe, and Paul Thurneyson. Since there wasn't a quorum at the annual meeting, these names were presented as candidates and nominations from the floor were requested. No nominations came forth from the floor. In the absence of a quorum, ballots were distributed to each board member and five (5) votes total were necessary to approve the nominations. The required number of votes were received and all five board members were elected.

Adjournment: Chris Tacinelli made a motion to adjourn the meeting and Darin Welt seconded. The Board approved and the meeting adjourned at 9:02 p.m.