This policy memorandum establishes the mission, roles and responsibilities of the CHHA Board of Directors, various committees and liaison staff.

The purpose of the CHHA board is to protect, preserve and enhance the quality of life of the residents of the community and the value of the property owned by the members individually and collectively. It is the duty and responsibility of all CHHA board members to uphold this mission statement by sustaining the development and growth of the community.

1. President - Presides at all meetings of the Board of Directors (BOD); shall see that orders and resolutions of the BOD are carried out; shall sign all leases, mortgages and other written instruments and shall co-sign all checks and promissory notes. Shall manage the affairs of the board and ensure that community goals are being established and attained. Insure that the community maintains proper and current third party liability, directors and officers and business property insurance. Shall set the agenda for each board meeting and appoint liaisons to the different community committees. Shall be the board contact with counsel and may use discretion in allowing other board members to communicate with counsel. Shall notify insurance broker of the names of the board members and the bookkeeper. Shall disseminate information sent to the community by county and state and state authorities.

2. Vice President - Act in the place of the President in running board meetings in the event of his absence. Shall exercise and discharge the following duties: (1) maintain master key lists for the community center and pool, (2) distribute keys to appropriate board members and committee members and (3) provide executive oversight and final proofing of the community newsletter. Shall perform other such duties as required by the BOD.

3. Treasurer - Shall receive and deposit in appropriate bank accounts all monies of the Association and shall disburse such funds as directed by resolution of the BOD (i.e. approval of the annual budget). Shall sign all checks and promissory notes of the Association, keep proper books of account (with the assistance of the bookkeeper). Shall direct an annual audit of the Association's books to be made by a public accountant at the completion of each fiscal year. Additionally, shall prepare an annual budget and a statement of income and expenditures to be presented to the membership at its annual meeting, and deliver a copy of each to the members. The treasurer should work with the Secretary to maintain current records showing the members of the Association together with their addresses. Also, assist the community in resale dues notification and in obtaining dues from delinquent association homeowners. Keep appropriate records of the community pool and community center and common areas. Shall perform other such duties showing the members of the Association together with their addresses and currency of dues payments with these records. The currency of dues shall be the primary method of determining use as required by the BOD.

4. Secretary - Shall record the votes and keep the minutes of all meetings and proceedings of the Board and of the members, write official board correspondence and affix the seal of the Association where appropriate. Serve notice of meetings of the Board and of the members and, if the Treasurer requires assistance, keep appropriate current records showing the members of the Association together with their addresses. Shall maintain the files of the BOD including correspondence pertinent to each lot Correspondence for each lot should include any alterations to dwellings or properties, disciplinary actions, letters between the board and a property owner, and ACC approval/rejection notices. Shall issue copies of board minutes to members of the Association requesting them. Will write formal correspondence for the board when requested. Shall perform other such duties as required by the BOD.

1. Architectural Control Committee (ACC) - In the Covenants, Conditions and Restrictions, Article VI, Section 14, it is stated that the Architectural Control Committee shall consist of the Directors of the Association, or a committee of three persons appointed by them. If the board desires to appoint a committee, this should be done annually at the first meeting after election of the officers. Applications for committee approval shall be in writing. Approval or disapproval shall be in writing. Controversial, or other requests as the ACC deems appropriate, can be conditionally disapproved with CHHA members encouraged to seek a hearing in front of the full board. Either the ACC Chairman or the board liaison must be present at a board meeting where an ACC issue is being discussed. Failure of the committee to approve or disapprove a request within sixty days shall be construed as Committee approval of the request. The ACC shall conduct a review of homeowner properties and note non-compliance's at least once every two years at the September board meeting. These non-compliance's shall be dealt with in accordance with Exterior Alterations Policies, Procedures, and Criteria. Each meeting the ACC shall report on any open non-compliance issues, current approvals and recent rejections.

2. Nominating Committee - Shall consist of a Chairman, who shall be a member of the CHHA Board of Directors, and two or more members of the Association. The Nominating Committee shall be appointed by the Board prior to each annual meeting of the members, to serve from the close of such annual meeting until the close of the next annual meeting and such appointment shall be announced at each annual meeting. The Nominating Committee shall make as many nominations for election to the Board of Directors as it shall in its discretion determine, but not less than the number of vacancies that are to be filled. Nominations may also be made from the floor at the annual meeting.

3. Audit and Budget Committee - Shall supervise the annual audit of the Association's books and provide support in developing the annual budget and statement of income and expenditures to be presented to the board prior to the regular annual meeting. The Treasurer shall be an ex officio member of the Committee.

4. Long Range Planning Committee (LRPC) - Shall advise the Board of Directors on all matters pertaining to the fiscal planning for maintenance, repair or improvement of community properties. This shall include the development of a detailed Capital Improvement Plan for the Community Center, Pool and Pool House, Community Center/Pool shared parking lot, tennis courts and tot lot. The Capital Improvement Plan (CIP) shall not be limited to just unimproved common areas, but should also take into account common area space suitable for the development of parks, basketball courts, bike trails and landscaping of open space. This committee is tasked with the responsibility of looking forward to meet future needs of the community. This shall be accomplished through the recommendation to the board of long term (5 year) goals. The LRPC shall make an annual presentation in October to the board prior to the start of the annual budget process.

5. Neighborhood Watch Committee - Responsible for the operation of the community's neighborhood watch program. Shall ensure that all participants are properly trained through the county prior to involvement in the program. Shall report to the board each month on issues the community needs to be aware and provide a crime report. It shall be the sole discretion of the board to publicize safety warnings or crime reports.

6. Land Management Committee - Responsible for grounds maintenance and upkeep of common areas under the control of the CHHA board. Shall solicit bids for a grounds maintenance contractor and make a recommendation to the board on their preferred choice. Competitions for a contractor shall be held at least once every three years with the second and third years exercisable options contingent on performance. Shall be the primary point of contact between the grounds maintenance contractor and the community. Shall oversee the implementation of annual common area initiatives. Will assist the board in enforcing Policy Memorandum No. 1, Common Area Encroachments, by making the board aware of all common area violations. Shall perform a walk-through of CHHA common grounds at least once a year and document their findings to the board at the June board meeting. Shall work with the LRPC in establishing future common area improvement goals and with the board during the annual budget process in obtaining funding for new initiatives.

7. Community Functions Committee - Shall advise the board on all matters pertaining to the recreational program and activities of the Association. Provide programs, special events and community service projects that are open to the entire community and benefit the community. Shall be responsible for the community signboards and ensure they are properly stored and maintained. Use of the signboards shall be limited to Board sanctioned activities.

8. Newsletter Committee - Shall inform the members of all activities and functions of the Association and shall, after consulting with the Board of Directors, make such public releases and announcements as are in the best interests of the Association. The newspaper editor shall be appointed by a majority vote of the board at the meeting immediately preceding the annual election of officers. In conjunction with the appointment the board shall conduct an annual performance review with the editor. It should be discouraged to have the newspaper editor jointly serving as a member of the board,

9. Community Facilities Committee (COMFAC) - Shall be responsible for the upkeep and maintenance of the community center, pool, pool house, tennis court, tot lot and adjoining picnic area and parking lot. Shall make sure the community center guidelines are followed and upheld.

10. Community Affairs - Shall be responsible for keeping the board and community informed on the external affairs of the community.