There is an annual assessment for each owner of a lot (account) in the Association. To assist in our collection efforts and to provide a control function over the receipt and deposit of assessments and fees, the Association maintains a membership database. This database includes lot number, address, resident owner, non-resident owner, and/or agent information. Each of these parties is billed the annual assessment

The annual assessment becomes due on January 1st each year. Notice of the dues including the amount and the due date is published in the January and/or February issue of the Association newsletter. The publication in the newsletter is considered to be notice to the homeowners that the dues should be paid; an invoice is mailed to each account near the end of February for the annual assessment However, it is the practice of the Association not to treat the dues as late until after March 31st of each year. It is also the Association's practice to allow a one-day grace period before the late penalty is charged. Payments received after April 1st and post-marked after March 31st are assessed a late penalty of $25. Accounts that have checks returned by the payer's bank will be assessed an insufficient funds fee of $25.

Before the end of April, the membership database amounts should be reconciled to the Association's books and records for the current year. Any duplicate payments should be refunded. A second invoice, including a late payment penalty, should be mailed to delinquent accounts. A late penalty invoice should be mailed to those accounts that paid their assessment late.

Before the end of July, remaining delinquent accounts, with a balance in excess of $200 should be delivered to our collection agent The collection agent sends a demand letter for payment and legal fees and costs are assessed against the account Shortly after the period for payment granted in the demand letter has expired, a lien is filed and additional legal charges are assessed against the account. Ultimately, upon sale or transfer of the property, the Association should recover all amounts owed.

The Association reserves the right to deliver an account to our collection agent at any time and for any amount

To avoid rewarding homeowners who have not paid their account in full, efforts are undertaken to ensure that those Accounts in a delinquent status are denied participation in Association sponsored events and denied use of Association facilities.

1. Each year a report should be prepared for use by the pool management contractor and the tennis court scheduler to limit access to the pool and tennis courts to only those people who are in good standing.
2. The swim team should be asked to provide a list of registered people to the Treasurer. The list of registered people is compared to the list of delinquent accounts to ensure that those people registered to participate on the swim team are in good standing.
3. A monthly Account Status Report should be prepared and delivered to the Resale Package contractor to assist in the Association's collection efforts by noting amounts that are owed to the Association.
4. A monthly Account Status Report should be prepared and delivered to the Community Center Scheduler so use of the Community Facilities can be denied to those in delinquent status.
5. A monthly Account Status Report should be prepared and delivered to the Newsletter Editor so use of the newsletter for either advertisements or announcements can be denied to those in delinquent status.